Satisfactory Academic Progress Policy

In order for a student to receive Federal or State financial aid or Veterans Education Benefits at Valdosta State University, the student must demonstrate Satisfactory Academic Progress (SAP). SAP includes two standards: qualitative and quantitative. Students must meet both standards at the end of each Spring Semester to continue to receive Federal or State financial aid or Veterans Education Benefits.

Undergraduate Students:

Qualitative:

All undergraduate students are expected to maintain at least a 2.0 cumulative GPA, including all courses taken at Valdosta State University and courses transferred from other institutions. Any student who does not meet the minimum 2.0 GPA requirement at the end of the Spring Semester will be placed on financial aid suspension and will no longer be eligible for Federal or State financial aid or Veterans Education Benefits.

All students are expected to maintain the financial aid academic progress standards outlined in the Official Bulletin for Valdosta State University. Any student who fails to meet the 2.0 GPA required for graduation will be placed on financial aid warning, but, will continue to be eligible for financial aid. After a subsequent semester of enrollment, those students who were previously placed on financial aid warning and continue not to meet the required 2.0 GPA will be placed on financial aid suspension and no longer be eligible for financial aid assistance.

Quantitative:

The maximum timeframe for completion of an undergraduate program of study is 150% of the minimum semester hours required for that program of study. Students remain eligible until they have attempted 150% of the credit hours required to receive their degree. In order to meet this quantitative standard, students must successfully complete and pass (earn) 67% of courses attempted. At the end of the Spring Semester, any student who has attempted 150% or more of the semester hours required for their program of study will be placed on financial aid suspension and will no longer be eligible for Federal or State financial aid assistance or Veterans Education Benefits. For example, if you are pursuing a degree which requires 120 hours and you have attempted 180 hours or more without earning your degree at the end of the Spring Semester, you will no longer be eligible for Federal or State financial aid or Veterans Education Benefits.

All undergraduate students must successfully complete 67% of their cumulative attempted hours including all courses taken at Valdosta State University and courses transferred from other institutions. The grades of A, B, C, D or S count as successful completion of a course. The grades of F, W, WP, WF, WY, WH, I, IP, U, NR, NC, or V do not count as successful completion of a course. Students who have not successfully completed 67% of their cumulative attempted hours at the end of the Spring Semester will be placed on financial aid suspension and will no longer be eligible for Federal or State financial aid or Veterans Education Benefits.

The maximum time frame allowed for undergraduate students in a transfer program or who do not meet the requirements for enrollment in upper level courses for their designated program of study is 90 attempted hours. At the end of Spring Semester, any transfer program student or undergraduate student who does not qualify to take upper level courses, and, who has attempted 90 hours or more, will no longer be eligible for Federal or State financial aid or Veterans Education Benefits.

All attempted hours will be included in all quantitative calculations, including those from prior institutions, hours which are not included in the student’s GPA calculation due to withdrawal or repeated coursework or courses taken during terms for which the student did not receive any financial aid. Students who are seeking a double major or double degree will have 150% of the total amount of hours it would take to complete both majors and degrees.

A student can receive financial aid for no more than 30 hours of remedial course work (including Learning Support courses, and CPC courses); however, students who are required to take remedial course work will be eligible to have their maximum time frame extended by the number of remedial hours taken, up to a maximum of 30 hours.

We have provided a calculator for you to monitor your completion rate, CLICK HERE FOR OUR ONLINE 67% CALCULATOR.

Graduate Students:

Qualitative:

All graduate students are expected to maintain at least a 3.0 cumulative GPA, including all courses taken at Valdosta State University and courses transferred from other institutions. Any student who does not meet the minimum 3.0 GPA requirement at the end of the Spring Semester will be placed on financial aid suspension and will no longer be eligible for Federal or State financial aid or Veterans Education Benefits.

Quantitative:

The maximum timeframe for completion of a graduate program of study is 150% of the minimum semester hours required for that program of study. Students remain eligible until they have attempted 150% of the credit hours required to receive their degree. In order to meet this quantitative standard, students must successfully complete and pass (earn) 67% of courses attempted. At the end of Spring Semester, any student who has attempted 150% or more of the semester hours required for their program of study will be placed on financial aid suspension and will no longer be eligible for Federal or State financial aid or Veterans Education Benefits. For example, if you are pursuing a graduate degree which requires 36 hours and you have attempted 54 hours or more without earning your degree at the end of the Spring Semester, you will no longer be eligible for Federal or State financial aid or Veterans Education Benefits.

All graduate students must successfully complete 67% of their cumulative attempted hours including all courses taken at Valdosta State University and courses transferred from other institutions. The grades of A, B, C, D or S count as successful completion of a course. The grades of F, W, WP, WF, WY, WH, I, IP, U, NR, NC, or V do not count as successful completion of a course. Those students who have not successfully completed 67% of their cumulative attempted hours at the end of the Spring Semester will be placed on financial aid suspension and will no longer be eligible for Federal or State financial aid or Veterans Education Benefits.

All attempted hours will be included in all quantitative calculation, including those from prior institutions, hours which are not included in the student’s GPA calculation due to withdrawal or repeated coursework and courses taken during terms for which the student did not receive any financial aid. Students who are seeking a double major or double degree will have 150% of the total amount of hours it would take to complete both majors and degrees.

Appeal Process:

Students who fail to meet Satisfactory Academic Progress (SAP) may appeal their status based on extenuating circumstances. Examples may include, but are not limited to, student’s illness, illness or death in the immediate family, other family circumstances or other extenuating circumstances.

The student should complete a Satisfactory Academic Progress Appeal Form which is available from the Office of Financial Aid web page. Additionally, there must be a written Appeal Statement from the student which explains the extenuating circumstances and a written Action Plan which explains the corrective measures which have been or will be taken to ensure the student will come into compliance with all SAP policies. Documentation verifying the extenuating circumstances described in the student’s appeal must be submitted along with the appeal. Only SAP appeals containing both required statements and documentation will be processed and evaluated. Incomplete appeals will be denied.

If a student’s SAP appeal is approved, and they can come into compliance within one semester, the student will be granted a one semester SAP probation and be eligible for financial aid for one semester. If the student cannot come into compliance in one semester they will be placed on an Academic Plan which will ensure that they come into compliance with all SAP policies within a specified period of time or prior to graduation.

All attempted course hours must be included in this calculation, including those that are not included in the student’s GPA for repeated coursework and terms for which the student did not receive any financial aid. Students who are seeking a double major or double degree will have 150% of the total amount of hours it would take to complete both majors and degrees.

  • You may not appeal for the following circumstances:
  • Financial reasons or lack of knowledge that your aid was in jeopardy
  • Not being prepared for or mature enough for college
  • Unfair or incorrect grade for a course
  • Problems with professor or course content
  • Living situation is not conducive for academic success
  • Child care or day care issues
  • Work-related issues

Students whose initial appeal is denied may appeal to the Faculty Senate’s Student Financial Aid Subcommittee. Second appeals should be addressed to the Chair of the Student Financial Aid Subcommittee and submitted to the Office of Financial Aid. Second appeals must meet all of the same requirements as initial appeals. The decision of the Student Financial Aid Subcommittee is final and cannot be appealed further.

Students who appeal and are denied and either attend Valdosta State University at their own expense, including the use of a private education loan to pay tuition and fees, or who have credits accepted from another institution and come into compliance with all SAP policies will have their eligibility reinstated.

Students who appeal and are denied and either attend Valdosta State University at their own expense, including the use of a private education loan to pay tuition and fees, or who have credits accepted from another institution and are still not in compliance with all SAP policies and who have extenuating circumstances may submit an additional initial appeal.

Students terminated from financial aid for failure to exit Learning Support may apply for reinstatement of aid when he/she has exited Learning Support.

REINSTATEMENT OF AID (Pending Availability):

  1. A student terminated from aid for failure to maintain the required Cumulative GPA or complete 67% of attempted courses may apply for reinstatement once they have earned the required Cumulative GPA and are in compliance with the 67% pace of completion.
  2. A student terminated from aid for failure to exit Learning Support may apply for reinstatement of aid when he/she has exited Learning Support may apply for reinstatement of aid when he/she has exited Learning Support.

Academic Renewal:

The US Department of Education does not recognize academic amnesty or academic renewal in relation to financial aid satisfactory academic progress.  VSU is required to include all courses and grades in evaluating a student’s satisfactory academic progress.  However, if there were special circumstances involved VSU may be able to approve an academic appeal and place a student on probation or an academic plan.

Summer Semester: 

Courses taken during a Summer Semester are treated as any other semester and are counted in the maximum hours attempted to obtain a degree and GPA and are considered in the 67% rate requirement along with the following fall and spring semesters.

Transfer Students:

 Until transfer credits from other institutions are accepted, students will be treated as incoming freshmen for the initial disbursement of aid. All grades, including transfer courses accepted from prior schools, will be used to determine the qualitative SAP grade point average and all courses in academic history, including transfer credits from prior schools, will be included as attempted and earned hours for quantitative SAP calculations when evaluating financial aid eligibility.

Repetition of Courses, Remedial Coursework, Withdrawals and Incompletes: 

Students should be careful in repeating courses as all attempts at a course are counted in the maximum hours allowed to obtain a degree. Students are also reminded that withdrawing from a course does not count as successful completion and does not count toward the required 67% completion rate.  Incompletes also do not count as the successful completion of a course and excessive incompletes can result in the termination of financial aid. A student can receive financial aid for no more than 30 hours of remedial course work (including Learning Support courses and CPC courses); however, students who are required to take remedial course work will be eligible to have their maximum time frame extended by the number of remedial hours taken, up to a maximum of 30 hours.

Federal Financial Aid Regulations allow a student to retake any previously passed course one time. For this purpose, passed means any grade higher than an “F,” regardless of any school or program policy requiring a higher grade in order to meet academic program requirements. This retaken class may be counted towards a student’s enrollment status and the student may be awarded Title IV aid for the enrollment status based on inclusion of the class.  After the one allowed repeat of any course in which a student receives an “F,” we are not allowed to count this course towards a student’s enrollment status or award federal financial aid for enrollment in this course.  If a student withdraws from a course they are repeating, the attempt of this course does not count as the one allowed repeat and they may again repeat the course one time.