Spring Move out Information
At the end of your Housing contract, all residents are required to vacate their residence halls 24-hours after their last exam. All non-graduating spring residents will be moved out no later than Saturday, May 5, 2018, before 10:00 am. We will be conducting three different checks out systems. You may check out at your hall’s front desk at any time; however, appointments for a scheduled check out in addition to an express check-out option will begin at the dates and times listed.
- Express check out envelopes will be available to pick up
- Sign up for a check out appointment opens
April 28 – May 4 (9 a.m. – 9 p.m.)
- Express Check out, Standard Check out, and Appointment Check out will be available
May 5 (8 a.m. – 10 a.m.)
- Check out with increased staff available at your front desk
We will have bin and dolly reservations available beginning April 26, 2018. Bins or dollies can be reserved from your residence hall front desk during regular desk hours. To retrieve a bin, you must sign up with your name, student ID number, and a phone number. If a bin is not available at the time of your request, a Desk Attendant will call you when one become available with the phone number provided. If you prefer not to utilize these bins or in case of bins being in use when you arrive, please plan to also bring something of your own to use to assist you with your move out process.
How to formally check out of your room.
There are three options for checking out of the building:
Option 1: Priority Check out via appointment (Appointments will be from 9:00 AM to 9:00 PM)
On April 26, 2018, at 12 pm your RHD will email out a link for you to sign up for a 15 minute check out appointment. Appointment timeslots will close 1 day prior to the appointment time listed. If you are sure of your move out time and date you can sign up for an appointment. During your appointment time, a designated staff member will report to your room with your check out paperwork, to commence the check out procedures. Your room will need to have all of your belongings removed and cleaned. If you are not ready at your appointment time, you can proceed with a Standard Check out at any time after.
Option 2: Standard Check out (available daily 9:00 AM to 9:00 PM)
If you are not able to sign up for an appointment 24 hours ahead of time, once you have removed all of your belongings and have cleaned your room, you may go to the front desk of your building to meet a staff member who will assist with the check out process. The staff member will ask you for your ID, then come with you to your room to check your room’s condition. After that, you and the staff member will return to the desk where they will check you out of our Resident Management system, collect your key, have you sign your key card verifying that you have returned your key. After this, you are free to go. This should take no longer than 15 minutes.
Option 3: Express Check out
If you are not able to sign up for an appointment or conduct a standard check out, you may participate in our express check out option. Beginning April 26, 2018 you may pick up an Express Check out envelope at the front desk.
Once you have removed all of your belongings and have cleaned your room, you may sign acknowledging your agreement to the terms of Express Check out found on the front of the envelope, place you key in envelope and seal it, and place sealed envelope at the designated location at the Front Desk as you depart from the building.
When participating in the Express Check-Out Option you waive your right to appeal any damages assessed in your room. Express Check-Out rooms will be inspected the same day that the check out occurs and Room condition inspections will reflect the state of the room at the time of check out.
· All belongings have been removed from the room – all drawers, cabinets, shelves, etc. are empty and clean (you will not have access to rooms upon checking out, don’t forget anything!)
· Leave drawers open, mattress propped up, and closets/wardrobes open
· Remove garbage in or around the room and sweep and wipe all surfaces and floors (supplies will be available at the front desk)
· Return your assigned room key and sign your key card at check out
Complete all cleaning tasks on the closing checklist. Room conditions will be documented at the time of your specific check out. If the room/suite is not clean at that time, that is what will be noted. Any changes to the room after the inspection has occurred will not impact the resident who has already departed.
Parking and After-Hours Check out
When you are checking out, please abide by all parking rules and regulations. Cars should not be left unattended for extended periods of time or parked in prohibited unloading zones. For more information on Parking and Transportation, please visit their website.
Late Stay Requests
Late Stay Requests Residents who will be staying for Summer I or may not be able to vacate the Residence Halls by May 5th at 10:00 am must request to stay late.
Late stay requests forms can be filled out online at the following link. Late Stay Request Application. All forms must be submitted by Thursday, April 26, 2018, at 5 p.m. On May 5th at 10:00 am all approved Late Stay requests will receive a Room Occupied sign on their door.Residents who will be attending or participating in Commencement outside of Graduating Seniors must also submit a request to stay late; however, you will be expected to check out 24 hours after the start of Commencement, no later than Sunday, May 6, 2018, at 7:00 pm. Only Standard and Express Check-Out Options will be available at that time. We encourage all graduating students and those participating in Commencement to check out prior to the Ceremony, to avoid traffic and so that you may enjoy your time with your family.If you are not able to access the hyperlink, please copy and paste the following link into your browser https://valdosta.co1.qualtrics.com/jfe/form/SV_2c785rEgbflOJ1j
We would like to thank you for staying with us this year and hope that you have an amazing summer! If you have any questions about the process, please do not hesitate to speak with your RA, RHD, or stop by the Housing Office. You can also reach us by emailing firstname.lastname@example.org or calling us at 229-333-5920.