Operating Procedures


Graduate and Initial Preparation Appeals Committee

Membership & Terms

Membership selection:

Faculty appointments are made through the Committee on Committees.  The Dean will appoint the Dean's office representative.

Chair:

The chair will be appointed to a one year term by Executive Committee.  The chair may be reappointed for additional terms. The chair will call meetings, develop the agenda, preside over meetings, and is responsible for maintaining and filing meeting minutes.

Tenure of membership:

Members will be appointed to a two year term and may serve no more than two consecutive terms. Members may be removed by two third vote of the membership.


Operational Guidelines

Meetings:

The committee will meet face-to-face at least once per semester and other meetings will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Meeting Protocol:

Use Robert's Newly Revised Rules of Order 11Th Edition—see COE's abbreviated rules.

Quorum:

A quorum shall be one-half of the membership of the committee.

Voting:  

A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. No proxies are permitted.  Persons should abstain from voting and discussion on issues in which they have a direct personal interest "not common to other members" (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a "quorum."

Minutes:

The committee will keep substantive minutes or recordings of their deliberations. Copies of committee minutes, reports, proposals, recommendations, and all other documents are to be filed.