Committee Structure and Operations
Field Experiences Committee
Membership & Terms
Membership selection: COEHS faculty appointments are made through the Committee on Committees. The COEHS Dean will appoint a member from the Dean’s staff. College of Arts and Sciences and College of the Arts representatives will be selected by a process determined by the respective college deans. P-12 representatives will be appointed by the COEHS Dean. An undergraduate and graduate student representative participating in an educator preparation program will be appointed by the COEHS Dean.
Chair: The chair will be appointed to a one year term by Executive Committee. The chair may be reappointed for additional terms. The chair will call meetings, develop the agenda, preside over meetings, and is responsible for maintaining and filing meeting documentation.
Tenure of membership: Faculty members and will be appointed to a two year term and may serve no more than two consecutive terms. The term of service for College of Arts and Sciences and College of the Arts faculty will be left to the discretion of the respective college deans and the COEHS Dean. The term of service for P-12 representatives will be left to the discretion of the school systems and COEHS Dean. Students are appointed to a one year term and may serve no more than two consecutive terms. Members may be removed by two third vote of the membership.
Meetings: The committee will meet face-to-face at least once per semester and other meetings will be schedule as a function of the required business. Electronic meetings and votes are permitted as necessary.
Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11Th Edition—see COEHS’s abbreviated rules.
Quorum: A quorum exists when more than 50 percent of the membership is represented in person or by proxy.
Voting: A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. Proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest “not common to other members” (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a “quorum."
Subcommittees: The committee has the authority to create subcommittees to explore and report on issues or complete specialized tasks. Although the membership of a subcommittee must have at least one committee member, other members may be drawn from individuals with other areas expertise.
Minutes: Committee discussions and actions should be recorded using “Dewar COEHS Meeting Documentation Form.” Copies of the Meeting Documentation Form, reports, proposals, recommendations, and all other documents are to be filed.