Operating Procedures

 
Committee on Committees

Membership & Terms

Membership selection:

The faculty from each COE department will elect one representative to this committee and the Dean will appoint a non-voting, ex-officio member from the Dean's staff.

Chair:

The chair will be elected to a one year term by a vote of the membership. The chair will call meetings, develop the agenda, preside over meetings, and is responsible for filing meeting minutes.

Tenure of membership:

Members will be appointed to a two year term and may serve no more than two consecutive terms. Members may be removed by two third vote of the membership.


Operational Guidelines

Meetings:

The committee will meet face-to-face at least once per semester and other meeting will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Quorum:

A quorum exists when more than 50 percent of the membership is present.

Voting:

The committee attempts to get a consensus on the business before it. If no consensus is possible, a vote is taken. A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. No proxies are permitted. Persons should abstain from voting on an issue in which they have a direct personal interest "not common to other members" (see Roberts Rules of Order 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a "quorum."

Subcommittees:

The committee has the authority to create subcommittees to explore and report on issues or complete specialized tasks.  Although the membership of a subcommittee must have at least one committee member other members may be drawn from individuals with other areas expertise.

Minutes:

The committee will keep substantive minutes or recordings of their deliberations. Copies of committee minutes, reports, proposals, recommendations, and all other documents are to be filed with the COE Executive Committee.