May 2013 Hall Closing Information

The Traditional Residence Halls will be closing on Saturday, May 4, 2013 at 12:00 pm. Students are required to vacate their rooms prior to this time. It is the student’s responsibility to remove all of their belongings, clean their room, and properly check-out with a staff member.

The Apartment Style Residence Halls, Centennial and Converse, are operated on a 12-month basis. All students residing in these buildings have signed an annual contract that began in August, 2012 and ends in July, 2013. Therefore, these buildings do not close in May. All residents who did not sign a new contract for 2013-2014 will need to checkout by July 27, 2013 at 12:00 pm.

Note: If you applied for a contract release (graduation, transferring to another school, etc.) and were approved you must make arrangements to check out by Saturday, May 4, 2013 at 12:00 pm.

Important Dates

  • April 22 – April 25 – Residence Hall Floor Closing Meetings with your RA
  • April 29 – Last day of class
  • April 30 – Exam Preparation Day
  • May 1 - Final Exams Begin
  • May 4 – Traditional Residence Halls Close at 12:00 pm (The only students allowed to stay are those that are moving to Hopper Hall for Summer Session I-Maymester)
  • May 8 – Current Hopper residents and residents in all other buildings check-out of their current assignment and check into their Hopper Summer Session I-Maymester assignment from 10:00 am – 5:00 pm

Click here for more detailed check-out information.

Checking Out of Your Room

Residents have two Check-out options:

Regular Checkout & Express Checkout

Option One: Regular Checkout

  1. Sign up with your RA for a checkout appointment (24 hours in advance).
  2. Prior to your appointment time, remove all belongings from your room and clean your room thoroughly.
  3. Lowndes & Patterson: Beds must be lofted. Brown: Beds must be unbunked and furniture needs to be separated so that one piece of each is on each side of the room.
  4. At your appointment time, meet your RA to inspect your room; compare the condition of the room to your “Physical Inventory” and sign the PI as well as leave your forwarding address.
  5. Then, the RA collects your key and locks the room door.
  6. Have a nice summer! 

Please Note:

  • You may want to use Regular Checkout if you or your roommate(s) have any questions about damage responsibilities.

Option Two: Express Checkout

  1. Pick up an Express Check-out Envelope from your RA (during your closing meeting) or your hall front desk.
  2. Remove all of your belongings from the room and clean the room thoroughly.
  3. Lowndes & Patterson: Beds must be lofted. Brown: Beds must be unbunked and furniture needs to be separated so that one piece of each is on each side of the room.
  4. Lock your room door(s).
  5. Complete the information on the key envelope and sign it. Click here to view an Express Check-Out Envelope
  6. Place your room key(s) in the envelope, seal it, and give it to the Front Desk Worker.
  7. Have a nice summer!

Please Note:

  • A staff member will inspect your room after you depart and compare the present condition of the room to the “Physical Inventory” when you moved in.
  • You will be held financially responsible for missing items, damages or necessary cleaning.

Important Cleaning Instructions

If you do not complete all parts of one of the checkout options, you may be assessed a $50 improper checkout fee, $50 for each key not returned, plus any damage identified in your room or apartment.

Summer Housing Moves

Residents planning to reside in summer student housing should submit a summer student housing application prior to the start of the session in which housing is needed. Residents should plan to move to their summer Maymester assignment in Hopper between 10:00 a.m. and 5:00 p.m. on Wednesday, May 8. Residents are responsible for proper checkout of their current assignment.


If you have any questions or concerns, please contact your Resident Assistant or your Residence Hall Director.