Welcome to VSU's PeopleAdmin site. This web site has been designed to serve as a one-stop resource that can assist you in understanding the new job posting and application process. Valdosta State University is utilizing PeopleAdmin for the recruitment of benefited staff and faculty, student, and temporary employees. All applicants interested in employment must apply for vacancies using this system. The online application process has streamlined internal processes for hiring and provides improved feedback to candidates during the recruitment process.
PeopleAdmin Frequently Asked Questions
What is PeopleAdmin?
PeopleAdmin is a company based in Austin, Texas, and it is dedicated to providing support to institutions of higher education and the public sector. PeopleAdmin is a "service provider" company which provides a broad range of employment related services to improve the level of service to applicants.
What services does it provide?
PeopleAdmin will establish and maintain an automated internet based system for processing requisitions and accepting applications for employment. The system has the following functions:
It allows applicants to complete and submit an employment application online.
Applicants are able to view, update and maintain their application protected by their own logon and password.
Applicants can review the status of their employment application online at any time.
The system allows applicants to email cover letters and resumes as part of the application process.
The system provides immediate acknowledgement to applicants that their application has been received.
If unsuccessful, applicants can use the stored application to apply for future jobs at Valdosta State University.
Hiring Manager FAQs- What is a user type?
PeopleAdmin users are grouped by role. The user type you are logged in as is visible at the top of the screen. To change roles click the refresh button to the right of the role drop down menu.
Under Ranking Criteria how does the Workflow State function?
The workflow state dictates at which point in applicant review the question/criteria is posed to the Search Committee. For example, if you added a question like “Would you recommend the applicant for on site interview?” and chose Under Review by Search Committee as the workflow state, the Search Committee will need to answer this question when the application is at that workflow state. It allows you to define appropriate questions based on where the applicant is in workflow.
Why would we use Ranking Criteria vs. Supplemental Questions?
Ranking criteria is used by search committee members during the applicant review process and not presented to the applicant. Supplemental questions are answered by the applicant and used to help gather additional information or screen for minimum qualifications during the application process.
If I have a Temporary Position with Multiple Hires into the same position do I have to post each hire separately?
No. Postings can have multiple Hiring Proposals so there is no need to have multiple postings.
Applicant FAQs-Will the use of this system improve communications to the applicant?
Yes. Upon completion of an application and submitting it for consideration, the system will provide a unique confirmation number to the applicant acknowledging the receipt of the application. Later in the process, applicants will be notified by email of the status of their application by way of the system through updates by the Department of Human Resources. Applicants who are not successful will receive an email advising them of this fact and thanking them for their interest in opportunities at Valdosta State University. Communications with finalists in job searches will be made to schedule interviews in much the same way as currently done.
Who will be expected to fill out these electronic forms?Applicants interested in all benefited staff/faculty, student, temporary positions must apply using the online applicant tracking system.
How will applicants submit an application if they want to be considered for a position?Applicants will click on the Create Application link. They will then be taken to a screen describing the process and how to proceed with completing the application.
What if I have already created an online application?If you have already created an application with this online employment system, and wish to update your information, please login with the user name and password that you used when you created your application.
What if I want to submit a resume?You will be able to submit a resume each time you apply for a position. There will be directions prompting you how and when to attach your resume. Please note that attaching a resume does not substitute for completing the application form.
Feel free to contact us if you need additional assistance at 229-333-5709 and ask for:
Postings/Rehires/Independent Contractor Review
Applications/Applicant Support/Background Checks
On-Boarding and Off-Boarding ACA and Credit Hours checks
Nancy Carballo and Regina Lee
For Hiring Managers
- Creating a New Position (Faculty/Staff)
- Modifying an Existing Position (Faculty/Staff)
- Student Position Management
- Creating a Job Posting (Faculty/Staff/Student)
- Staff Hiring Workflow
- Faculty Hiring Workflow
- Student Hiring Workflow
- Search Committee Feature User Guide
- Alternate Approver Form
- Position Description Signature Form