Purchasing Card

Procedures and forms for the use of the State Purchasing Card are available at the following links. Each cardholder and their supervising approver are responsible for reading the information. The procedures for VSU are based on the policies issued by the State of Georgia and The Board of Regents System Office. To apply for a purchasing card:

P-Card Pre-Approval Tool

P-Card Purchase Request Pre-Approver’s Task List (do not use in IE)

Purchasing Card Application Procedures

To Start the Application Process, prospective Cardholders must do the following:

  1. Read and understand the VSU Purchasing Card Procedures.
  2. Submit a P-Card Application, signed by prospective Cardholder's surpervisor, to the P-Card Manager for initial review and processing.
  3. Successfully complete the Introduction to Purchasing Card Principles course and exam (Link to online course and exam will be provided to applicant via email).
  4. Complete the BlazeVIEW course titled USG Ethic's Program,if not already completed.

Note: All applications must be approved by the applicant's supervisor, the CUPO, and the VPFA and may also require approval by the Georgia Department of Administrative Services and Office of Planning and Budget. Receipt of a P-Card is also contigent on the applicant passing a credit check and background check.

Purchasing Card Submission Tools

Using the Works Program with the Purchasing Card

The new online purchasing card application, Works Payment Manager, is active and all cardholders should have access to the application. The user’s guide is available above or may be requested from Procurement. If you have any problems or have not received your username please contact Procurement at 333-5708.

Additional Tools

The below documents may be useful when reconciling the monthly purchasing card statements: