Purchasing Card

Procedures and forms for the use of the State Purchasing Card are available at the following links. Each cardholder and their supervising approver are responsible for reading the information. The procedures for VSU are based on the policies issued by the State of Georgia and The Board of Regents System Office. To apply for a purchasing card:

P-Card Pre-Approval Tool

P-Card Purchase Request Pre-Approver’s Task List (do not use in IE)

Purchasing Card Application Procedures

  1. Read the Purchasing Card Procedures
  2. Complete and submit the Online Purchasing Card Orientation
  3. Print and complete the Purchasing Card Application then send to Procurement 

Purchasing Card Submission Tools

Using the Works Program with the Purchasing Card

The new online purchasing card application, Works Payment Manager, is active and all cardholders should have access to the application. The user’s guide is available above or may be requested from Procurement. If you have any problems or have not received your username please contact Procurement at 333-5708.

Additional Tools

The below documents may be useful when reconciling the monthly purchasing card statements: