Cash and Deposit Handling Procedures

The following procedures have been established for campus departments that accept or receive funds due to sales, program fees, fines, holds, or various fees related to campus activities.  Such funds are required to be deposited in a University account.  The Cashiers located in the University Bursary are tasked with assisting departments in accepting and depositing these funds.

We encourage departments to contact the Cashiers Office in the University Bursary before accepting funds.  We are happy to assist in setting up procedures and proper accounts and answer any additional questions.      

Initial Receipt of Funds (cash, checks, money-orders, etc)

Submitting Deposits

Transfer of Foundation Funds to VSU

Returned Check Policy & Procedures

Student Financial Services receives notification of and accounts for checks given to the University that are returned as non-sufficient funds by the Bank. Departments may be contacted for information and assistance in the University’s attempt to collect on returned checks. Please navigate to the following website for the University’s policy on Returned Checks.

Cash Over and Short Policy

Petty Cash Procedures