Accounts Payable

Click here for link to New Procurement Procedures effective 6-1-12

EFFECTIVE JULY 1, 2008:  ALL University funds are subject to the state procurement regulations and therefore all purchases must be routed through established University purchasing channels. When preparing purchase requests, departments must use campus sourcing first.   In other words, all purchase request forms must go to one of the following areas on campus:

Procurement & Contract Services
Central Stores
Campus Mail
Information Technology
Library
Print Shop
Plant Operations

Please refer to the Purchasing Website for further information.

Only Agency funds are currently excluded from purchasing processes. (Funds 60000, 61000, and 62000) If an agency fund requires payment, a memo must be issued to Financial Services requesting a payment be made accompanied by an original receipt. Agency accounts are taxable for sales tax purposes. (If a vendor refuses to charge sales tax on a purchase made out of an agency account, the University must ask for a corrected invoice including tax or obtain a signed statement from the vendor explaining that they refuse to charge the applicable sales tax.)

Effective July 1, check requests no longer exist. Accounts Payable will no longer process invoices/payments via Check request.  If a department receives an invoice for payment, please forward to Accounts Payable via the Request for Payment Form.

Payments from Agency Accounts as well as Requests to Refund certain types of fees may be submitted directly to Financial Services – Accounts Payable.

For frequently asked questions, visit Accounts Payable FAQs page.