Budget Deadlines

Budget Amendment Requests received by the last business day of the month will normally be processed and posted the following month as outlined in the following table for FY 2013.

Received By

Posted By

7/31

8/31

8/31

9/30

9/29

10/31

10/30

11/30

11/30

12/22

12/22

1/31

1/31

2/28

2/28

3/14

Final Amendments Should be Submitted By March 1, 2013.

 

FY14 Budget Deadlines 

 Please make note of the following spending guidelines for fiscal year 2014 for Fund 10000, 10500, and 10600 budgets, which must be returned to the state if they are not spent or encumbered by June 30, 2014.  These guidelines are pivotal in allowing the University to allocate all funds in the most efficient manner.

Ø    3rd Quarter BUDGET AMENDMENTS:  Departments should try to plan FY14 expenditures through June 30th and send any resulting budget amendments to Budget Services by March 3, 2014 in order to meet the USO’s third quarter amendment deadline of March 14th.    

  • Please Note:  Personal Services changes involving reclassifications, reorganizations, etc., should be approved and submitted with an amendment by April 1, 2014  OR  be effective with the new fiscal year, July 1, 2014. 

Ø    DEPARTMENTAL SPENDING:  Departments should spend or encumber FY 2014 budgets by April 30, 2014, by one of the following methods: 

  • Encumbering or purchasing via a service request (goldenrod) form sent to Business Services with all specifications complete, OR  
  • Submitting Requests for Authority to Travel for April, May and June Travel, even for employees with Standing Authorization, via the form at the following url: http://services.valdosta.edu/asp/forms/financial/travel.aspx
  • NOTE:  Budget Services will prepare estimates for student payroll, phone, postage, P-Card, etc.

Ø    REDISTRIBUTION:  Beginning May 1st, Budget Services will calculate FY14 available funds for redistribution to the university-wide budget process by divisional area based on the budget, encumbrances, expenditures and Requests for Authority to Travel recorded/received as of that date as well as the estimates prepared by Budget Services.  Divisional Vice Presidents will approve divisional spending through May 30th. 

June Fiscal year processing deadlines for all other funds will be published May 1, and June 2, 2014.