Budget Services

The Planning and Budget Council develops the annual budget for recommendation to the President based on input received from all departments of the University. The Council monitors the Budget Plan throughout the year via regular meetings to ensure the continued effective and efficient use of resources.

Valdosta State University Budget Process

The budget is the beginning and the end of the accounting process. It should prompt planning and enable evaluation. There are two distinct segments to the accounting process, one being the budget or intended expenditures and the second being the actual expenditures. The budget is a communication tool for making plans or needs known and evaluating progress toward stated goals. The purpose of fund accounting is to identify the sources of funds and assure specific, and sometimes restricted, uses for funds.

The university's fiscal year begins July 1st and ends June 30th. The budget process starts in the Fall when the university system submits its budget to the Legislative Budget Office. Revenue estimates and fee proposals are due for the Board's consideration in December. The Board of Regents holds budget hearings with institutions in January or February. In April, the Board of Regents allocates state tax and lottery funds based the needs and missions of each institution, as presented at the hearings. Final budget proposals are usually due in May. Once the original budget is approved, the amendment process begins.

FY14 Budget Deadlines 

Please make note of the following spending guidelines for fiscal year 2014 for Fund 10000, 10500, and 10600 budgets, which must be returned to the state if they are not spent or encumbered by June 30, 2014.  These guidelines are pivotal in allowing the University to allocate all funds in the most efficient manner.

 3rd Quarter BUDGET AMENDMENTS:  Departments should try to plan FY14 expenditures through June 30th and send any resulting budget amendments to Budget Services by March 3, 2014 in order to meet the USO’s third quarter amendment deadline of March 14th.    

  • Please Note:  Personal Services changes involving reclassifications, reorganizations, etc., should be approved and submitted with an amendment by April 1, 2014  OR  be effective with the new fiscal year, July 1, 2014. 

 DEPARTMENTAL SPENDING:  Departments should spend or encumber FY 2014 budgets by April 30, 2014, by one of the following methods: 

  • Encumbering or purchasing via a service request (goldenrod) form sent to Business Services with all specifications complete, OR  
  • Submitting Requests for Authority to Travel for April, May and June Travel, even for employees with Standing Authorization, via the form at the following url: https://services.valdosta.edu/asp/forms/financial/travel.aspx
  • NOTE:  Budget Services will prepare estimates for student payroll, phone, postage, P-Card, etc.

 REDISTRIBUTION:  Beginning May 1st, Budget Services will calculate FY14 available funds for redistribution to the university-wide budget process by divisional area based on the budget, encumbrances, expenditures and Requests for Authority to Travel recorded/received as of that date as well as the estimates prepared by Budget Services.  Divisional Vice Presidents will approve divisional spending through May 30th.

Budget Data

Other Information

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