ILL Services

  • What is Interlibrary Loan or ILL-Odum Express?


    Interlibrary loan is a service through which a user can obtain materials which are not owned by Odum library.  The materials are borrowed or obtained for you from another library.  Odum Library's collection (GIL-Find@VSU Catalog and Journals A-Z) should always be checked before making an interlibrary loan request.

    ILL - Odum Express encompasses both InterLibrary Loan service as often abbreviated ILL and Odum Express document delivery service as available to:

    1. All VSU students, faculty, staff, and administrators - Journal article document delivery to computer desktop
    2. Faculty, staff, and administrators - On-campus office document delivery service of books and other items.
    3. Distance education students, faculty and staff - Off-campus mail document delivery service of ILLiad Interlibrary Loan borrowed books and other items. NOTE: Excludes GIL Express! Distance education students can select the closest University System of Georgia Library to pick up and return GIL Express requested books.  GIL Express books are not mailed to distance education students. GIL Express books are delivered only to on campus faculty and staff.
  • Am I eligible for interlibrary loan service?

    If you are currently enrolled at or employed by Valdosta State University, you are eligible to use interlibrary loan. Retired faculty are still eligible if they live in Lowndes county and have an active VSU email account. Otherwise, contact your local public library for interlibrary loan service.

  • What eligibility restrictions are there for document delivery to distance education students?

    Odum Express Document Delivery (having ILLiad requested books and other items mailed directly to you) is available to students enrolled in ALL off-campus or online classes AND living outside Lowndes County.  Students taking both on-campus and off-campus courses are asked to visit Odum Library to pick up and return interlibrary loan materials.  (NOTE:   Excluding GIL Express books. GIL Express requested books are picked up from and returned to the library of your choice, presumed to be a University System of Georgia Library closest to you.) Visit the Document Delivery FAQ link for more detail.

  • What does it cost?

    Books are almost always free of charge. Journal articles are also free if received from a library within Georgia, but there are sometimes charges for articles obtained out-of-state. You can indicate how much you are willing to pay on the request form and staff will work within the limitation. If it turns out the item's cost will exceed the stated limit, you will be contacted and asked if you still want Interlibrary Loan staff to proceed with processing the request. Items which are most likely to incur charges are doctoral dissertations, medical, nursing, legal, and scientific journals, as well as British, Canadian, Australian or any other journals published outside the U.S. The borrowing patron is responsible for all Interlibrary Loan overdue fines and lost or damaged material fees. (See the following question and answer).

  • What happens if I lose an Interlibrary loan item or return it late?

    Users are responsible for all accrued charges in the event Interlibrary loan materials are returned late, damaged or are lost.

    The lending library sets the fines for overdue interlibrary loan items and the replacement charges, often including a processing fee, for lost or damaged materials. The borrowing patron is required to pay all incurred charges. Patrons with outstanding fees and fines and/or overdue interlibrary loan items will be blocked from placing further requests in ILLiad and GIL Express until the materials are returned and all charges paid.

  • How long does it take?

    Normally, you should allow two weeks for interlibrary loan materials to arrive, but the amount of time can often be less depending upon the type of materials you want and what sort of library is able to supply them. In each case, however, staff try to select those libraries which are recognized as supplying materials on a timely basis. Previous year statistics show 75% of requests are received within one week and 95% of all requests within two weeks. At any time, you may check the processing status of requests in the ILLiad system by logging in and clicking the In Process link, where you can view the status of currently pending requests.

    Note that the "Not Wanted After" date (found on the request form) specifies when the request should be cancelled if not yet filled.  For instance, if your assignment is due in two months, the "Not Wanted After" date should reflect this. Indicating an early date (i.e., shortly after the date of your request) will not speed up the service.

  • What kind of materials can I request through interlibrary loan?

    Items most frequently requested are books and periodical articles, but the library also receives government documents, music scores, and theses for users. Since most libraries do not loan CDs, software, or videos, such requests often can't be filled, and should only be placed if not readily available for purchase or all other retrieval methods have failed or been exhausted. 


  • Is it possible to get doctoral dissertations which have been written by students at other universities?

    Most of the time doctoral dissertations from other Universities are available as full text PDFs in GALILEO's Proquest Dissertations and Theses Global database, so if you submit a request and we find it there, we will download it and deliver it to you in your ILLIAD account as a big article.

    However, there are occasions when the dissertation is not full text, so we will have to borrow it. There is usually no charge but if there is, we will notify you. Occasionally an institution will not loan a dissertation; if there is an alternative library which has it, we will try to get it, but sometimes because of restrictions authors place on them, they cannot be borrowed or purchased at all.

    Electronic Dissertation and Theses Resources - Many institutions have begun digital full text repositories that provide access to dissertations and theses in a standard PDF.

  • What about ERIC Documents?

    Odum Library will supply copies of ERIC Documents that are only available on microfiche through Odum Express Document Delivery. The ERIC (at EBSCOHost) Database provides full-text access to many ERIC Documents from 1993 to the present.

  • How do I request materials through interlibrary loan?

    You can request materials online by logging into the ILLiad system.

    Enter your BlazeVIEW username and password to logon.  If you have forgotten your BlazeVIEW password, you can reset it using the Self-Service Password Reset Utility.  If you have logon problems past that point, call the IT Helpdesk at 229-245-HELP (4357). After a successful logon, first time users will be automatically directed to the ILLiad on-line account registration form.

    You must complete one request apiece for each item you want (i.e., seven items = seven forms). If you do not have a complete citation, please use our Live Chat service for assistance.

    Another means of requesting articles or books is to click the Find it button in any of the GALILEO databases which offer this feature. If the item is not owned by our library, the third link in the box that pops up is a link to log into the ILLIAD system. You log into the system with your BlazeVIEW account, and if you have used the system before, it will automatically transfer the citation information to the appropriate request form, and all you have to do is click the submit button.

    For more information about ILLiad, the automated interlibrary loan system, please see the ILLiad Frequently Asked Questions.

  • How do I find out the status of my ILL request?

    Login to ILLiad and click on the In Process link. The next screen will list all your active requests, and the status column will let you know which stage your request is in.

  • How will I know when my material has arrived?

    According to your ILLiad Account preferences as established in your registration profile, email messages will be sent to your VSU Windows Live Email account or you will be notified via telephone. Email is the quickest, most efficient notification method.

    First time users must register with ILLiad, entering their name, address, and other personal information into their individual account profile such as their "Preferred Notification Method" and VSU email address. (The VSU email address is required due to licensing agreements and other kinds of restrictions as applied to electronically distributed items -- PDF files via computer desktop.) Once the personal information is entered, it does not have to be entered again, unless of course it needs to be changed. Please remember to regularly check your VSU email account for ILLiad request status messages.

  • How long can I keep the material?

    The loan period for books is set by the lending library, and this can range from two weeks to ten weeks. Online renewal of interlibrary loan books is possible in ILLiad as permitted by the lending library. (Usually libraries that loan for ten weeks will not grant renewals.)   GIL Express items can be renewed online through the Access My Library Account.

    The lending library sets the fines for overdue items and replacement fees for lost or damaged materials. The borrowing patron is required to pay all incurred charges. Patrons with outstanding charges and/or overdue items will be blocked from the ILLiad system and GIL Express service until the materials are returned and all charges paid.

  • Where do I return my ILL materials?

    You should leave the blue band on the book and always return it to the Circulation Desk where you originally picked it up.

  • Are there alternatives to Interlibrary Loan that may be faster?

    • If you are in a hurry and you need a book, check to see what we have in electronic books in our library's GIL Catalog.
    • Need a journal article? Try VSU's Journals A-Z, you might be able to print the article immediately and don't forget to check the VSU GIL catalog in case the library has a current subscription for the periodical title as distributed on paper.
  • What if I have a question you haven't answered here?

    In that case, call the Interlibrary Loan staff at (229) 333-5867. Or you can drop by and visit the Interlibrary Loan Services Office, which is located across from Information Technology HelpDesk on the second floor of the library. And you can contact us at the following email address.

  • Federal Copyright Notice

    Notice: Warning concerning copyright restrictions. The copyright law of the United States (Title 17. United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy/reproduction is NOT TO BE "USED FOR ANY PURPOSES OTHER THAN PRIVATE STUDY, SCHOLARSHIP, or RESEARCH." If a user makes a request for, or later uses, a photocopy or reproduction [including that made by electronic transmission of reserve, interlibrary loan, or other course material] for purposes in excess of fair use, that user may be liable for copyright infringement.

    This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.