Late Fee and Return Policy of Odum Library Media Services

All equipment checked out from Media Services has a return due date and time. Equipment returned after the due date and time is subject to late fees and possible holds on Banner records. Holds on your banner record will result in your inability to register for classes as well as request transcripts. Furthermore, students who have accumulated late fees totaling $10.00 and over are subject to the loss of equipment checkout privileges. These privileges can be reinstated once the late fees have been paid. Please read the information below to gain a comprehensive understanding of the Media Services policy:

Digital Equipment:
Laptops, digital cameras, flip camcorders, miniDV camcorders, LCD projectors, and P.A. Systems are subject to a $1.00 per hour late fee. This late fee will accrue from the date and time the equipment is due to the date and time it is returned. This includes both operational and non-operational hours for Media Services. For example, if a laptop is due back at 12:00pm Friday April, 25th and returned Monday April, 28th at 12:00pm, the resulting late fee will be $72.00 (this would account for every hour that the laptop was overdue which includes both operational and non-operational hours for Media).

Traditional Equipment: O/H projectors, cassette recorders, tripod screens, record players, slide projectors, opaque projectors are subject to a $.25 per day late fee. This late fee will accrue from the date the equipment is due to the date it is returned. This includes both operational and non-operational hours for Media Services. For example if a cassette player is due back on Friday April, 25th and returned Monday April, 28th the resulting late fee will be $.75 ( this would account for every day the cassette player was overdue which includes both operational and non-operational hours for Media).

Banner Hold: Patrons whose late fees exceed $10.00 will have a hold placed on their Banner record. There will be an additional $5.00 processing fee added to the total. Once the late fees and processing fee are paid, the banner hold will be removed.

Equipment Not Returned: Equipment not returned within seven days will result in a lost/stolen status and affect a replacement cost to be posted on a patron’s Banner record. Every attempt will be made to retrieve the equipment before further action is taken.

New Return Policy for Digital Equipment: Media Services is now implementing a new return policy for all digital equipment. In order to provide more efficient and effective service to the VSU community, due dates and due times have been adjusted to make equipment check in and equipment check out more convenient for our patrons. Please review the table below to learn more about our new return policy:

Policy wheel and checkout information table