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Information on Policies and Procedures for Students

Dropping vs. Withdrawing

Dropping: Students may drop from class during the official drop/add period at the beginning of each semester. This process occurs on-line. At the end of the semester, no official record of the student having been in the class exists.

Withdrawal: Students may withdraw from courses following the drop/add period until midterm online. A grade of "W" will appear in the student's official records.

Before midterm, a withdrawal is non-punitive and does not affect a student's grade point average. A grade of “W” will appear on the student's transcript. Instructors may assign a “W” on the proof roll for students not attending class. However, it is the responsibility of the student to complete the withdrawal process online. In order to receive a refund, students must withdraw from all classes for the semester. The refund percentage will be based on the time of the withdrawal as registered in Banner.

After midterm, students will not be allowed to withdraw as required by Board of Regents’ policy; however, students may petition an exception to the Board of Regents’ withdrawal deadlines for cases of hardship by completing a petition for withdrawal form available in the Office of the Registrar. The petition will become a permanent part of the student’s file. If the petition is approved, the instructor may assign a grade of “W” or “WF” after midterm. Note that “WF” is calculated in the grade point average the same as “F.” Any student who discontinues class attendance after midterm and does not officially withdraw may be assigned a grade of “F.”

No fee adjustment will be made for withdrawals except as outlined in the Tuition, Fees, and Costs section of the VSU Catalogue. The Business and Finance Office will receive a copy of the withdrawal fund for refunding, if applicable.

WARNING: Students receiving financial aid should be aware that withdrawal from courses may affect continued financial aid eligibility. If students do not pass 67% of attempted classes during the calendar year (attempted classes include those from which students have withdrawn), they could lose their financial aid. Refer to the VSU Catalogue section on Financial Aid Academic Requirements for additional information.

Faculty Information

Employee Self Service - This is link will take you to your instructor information.

ADA Statement for Instructor Syllabi

  • Sample Syllabus Statement

Student Responsibility:

It is the student’s responsibility to know the administrative procedures established by the University that will be observed in this class. This is especially important regarding dropping or withdrawing from courses of instruction. Students must adhere to deadlines for drops and withdrawals in order to avoid academic and financial penalties.

Americans with Disabilities Act:

Valdosta State University complies fully with the requirements of the Americans with Disabilities Act (ADA). If you believe that you are covered under this act, and if you have need for special arrangements to allow you to meet the requirements of this course, please contact the personnel at the VSU Center at Naval Submarine Base Kings Bay. The office will put you in contact with VSU’s Access Office. Also, please discuss this with the instructor at the first class meeting.

Students requesting classroom accommodations or modifications due to a documented disability must contact the Access Office for Students with Disabilities located in room 1115 Nevins Hall. The phone numbers are 245-2498 (V/VP) and 219-1348 (TTY). Students should also contact our Kings Bay office for additional assistance at 912-882-6573.

Instructor End of Course Report

Additional Copies of the report can be downloaded here.

End of Course Report

Kings Bay Center Faculty